5 Ways a Virtual Assistant Takes the Stress Out of Business Travel

5 Ways a Virtual Assistant Takes the Stress Out of Business Travel

 moretime PA Team, 4th February 2019

Arranging business travel can be both time consuming and stressful. There are so many different things to sort out, from flight tickets and hotel accommodation to travel budget plans and itinerary details. When your mind is focused on important meetings and running your business, the last thing you want to be doing is fiddling around with booking details and seat preferences.

The thing is, you don’t need to do any of that. When you hire a virtual assistant they can do all of the above and a whole lot more. They handle all the nitty gritty of arranging business travel and ensure all you need to do is pack your bags (and remember your toothbrush!). Everything is prearranged according to your budget, schedules, destination and personal preferences.

Let’s look in more detail…

Your VA can take the stress out of business travel by:

  1. Finding the best deals

A great virtual assistant will be skilled in looking for the best travel and accommodation deals. They’ll take into account your travel budget and find the best prices that match your requirements when it comes to comfort and satisfaction. A VA knows how to sort through hundreds of price options. This can result in significant cost savings without impinging on speed of travel and accommodation standards.

  1. Making all the necessary bookings

Once the VA finds the best prices, they’ll also book all the required transportation and accommodation for you (either conferring with you first or booking instantly, depending on your preference). All the details will be added to your calendar for easy access and viewing. Your VA can also act as the point of contact, in case a hotel, airlines, restaurant or taxi service need to get in touch.

  1. Creating a detailed travel itinerary

As well as adding details to your calendar, your trusted virtual assistant can also plan and create an entire business travel itinerary. From the moment you leave your front door to the journey home on the way back, every little facet of your trip is scheduled and laid out in a document or app of your choice. Itinerary details include travel and check-in times, flight durations, pick-up info, directions, reference numbers, contact names and every other detail you need close to hand while on the move.

  1. Checking emails while you’re in transit

When a WiFi connection is proving elusive or you are jet-lagged in a hotel room on the other side of the world, it can be difficult to keep up with work emails. This can be a problem when these emails are related to the meetings or events you’re attending. Your VA can keep an eye on relevant emails or voice messages associated with these events and act accordingly on your behalf (with your prior consent). When time is of the essence, this saves you a lot of stress.

  1. Helping you during travel emergencies

Sometimes things go wrong. A flight is cancelled due to bad weather or you lose your wallet or passport. An experienced virtual assistant has your back. Whatever the problem, your VA will help you quickly rearrange travel or put you in contact with people who can help you find the right solutions. Your assistant is ready to provide you with whatever emergency travel help you need.

Let us help you!

Travel is stressful, especially when important business decisions and results rest on you arriving at your destination on time. At moretime PA, we know exactly how to take the stress out of your business travel.

Arrange the VA support you deserve. Get in touch with us today

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